Would you accurately remember how long you took lunch two weeks ago? Probably not. Though not necessarily fraud, some employees fill in time sheets at the end of their work period – days or even weeks since they worked those hours. Maybe your time system doesn’t track hours in real-time and the supervisor didn’t know whose hours were headed into overtime, but unless you have the data in front of you, there’s no way to tell. Maybe Ellen is more suited to get the job done right. Now, granted, there may be other factors involved. If the scheduler prefers Ellen, you may unnecessarily be paying time-and-a-half to get that job done. For example, if a project comes in that must be done in a hurry, would you hand it to Ellen, who is already into overtime? Or to Dan, who has time to finish the job within his 40-hour work week? Though collusion with another coworker may not be common, it happens. The less you have to rekey your time and attendance information, the more accurate your data and the more accurate your payroll. In addition to outright fraud, this kind of system is prone to typos and mistakes, and any handwritten time records are also at the mercy of legible handwriting. If your attendance data has to be retyped from time sheets or time cards into a payroll system, a less-than-principled typist can easily change the numbers. In a year, that could add up to an entire extra week’s worth of pay. If your company policy is to round up to the next 15 minutes, even intentionally clocking out at 5:01 can buy 14 minutes of extra work credit every day. Unless your company has attentive managers who have the time and diligence to double-check, you could be paying employees for work hours they didn’t earn.Įven with machine-stamped time cards, people find ways to inflate hours – sometimes waiting to clock out long after they’ve stopped working. Here are five common ways your employees can dupe your time and attendance system. Your job is to stay one step ahead of any potential deception. The opportunity for time clock fraud exists and unfortunately some employees will try to profit from your loss. Multiply that by a couple people, and you’ve got a serious problem on your hands. With overtime at the time-and-a-half rate of $15, you’re paying an extra $30 a week. Unbeknownst to you, he also claims two hours of overtime (that he didn’t earn) each week. When it comes to time clock fraud, even padding each work day with just a few extra minutes adds up.įor example, let’s say you pay someone $10 an hour 40 hours a week. While most employees are honest, there are usually a few you might want to keep your eye on. He’s adding to his pocket and taking away from your bottom line in the process. Only now he’s an adult, and he’s trying to figure out a way to scam his company time sheets. From here, simply choose the appropriate job type and/or location (if you work multiple positions/locations) and click IN to sign into the system or OUT once you complete your day.What is time clock or time card fraud? Well, remember that kid from elementary school who was always trying to figure out a way to change the grades on his report card? He’s still out there. The system opens the time clock and lists your schedule, event history, and location & job type details. You must click OK to access and utilize the feature. Once you select the Time Clock option, your phone requests to use your current location. Select Save to avoid re-entering your login credentials during each sign in and select the Time Clock option on your homepage to view the web clock. Once you click Sign In, your phone prompts you with an option to save the password and displays your homepage options. The sign in steps for a smartphone remain nearly identical to the workstation steps mentioned above with the exception of a few additional prompts.įor starters, access and sign in with your User ID and PIN. The system recognizes your clock time entries, provides a confirmation, and records your entry within the "Event History" column. Simply click Sign In to sign into the system and click Sign Out once you complete your day. Select a work location from the dropdown and if necessary, include a reason for the time clock entry. The final section pertains to employees who work at multiple locations or to those who must include a reason for their clock in/out timeframe. The second column displays any clock in/out times for that day and instantly updates with any sign in/out entries. The first column within the web clock specifically indicates your schedule and allows you to review your expected work times. Please contact your system Admin if you experience any difficulties. Keep in mind, an Administrator must provide the proper permissions before you can view or access this tool.
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